Privacy Policy
AEGIS International Administrative Firm (hereinafter referred to as "the Office") recognizes the importance of personal information and is committed to its thorough protection. In compliance with the Act on the Protection of Personal Information (hereinafter referred to as "the Act") and related laws and regulations, the Office establishes the following Privacy Policy (hereinafter referred to as "this Policy").
1. Definition of Personal Information
"Personal information" as used in this Policy refers to information relating to a living individual that can identify the specific individual by name, date of birth, address, telephone number, email address, or other such descriptors. It also includes information that can be easily cross-referenced with other information to identify a specific individual.
2. Methods of Collecting Personal Information
The Office collects personal information through lawful and fair means. When collecting such information, the Office clearly states the purpose of use and collects only the information necessary for that purpose.
3. Purpose of Use of Personal Information
Personal information collected by the Office is used for the following purposes:
・To carry out services requested by clients.
・To respond to inquiries and send relevant materials.
・To improve and enhance the services provided by the Office and to develop new services.
・To carry out procedures and responses required by laws and regulations.
4. Provision of Personal Information to Third Parties
The Office will not provide personal information to third parties without the consent of the individual, except in the following cases:
・When required by law.
・When necessary for the protection of the life, body, or property of an individual, and obtaining the consent of the individual is difficult.
・When particularly necessary for improving public health or promoting the sound development of children, and obtaining the consent of the individual is difficult.
・When cooperation is required for a national or local government body to carry out duties prescribed by law, and obtaining the consent of the individual may impede the performance of such duties.
5. Security Measures for Personal Data
The Office implements security measures to prevent unauthorized access, loss, destruction, alteration, and leakage of personal data entrusted to the Office. The Office also maintains and improves its security management framework through necessary and appropriate supervision.
6. Disclosure, Correction, and Suspension of Use of Personal Information
Upon request from the individual concerned, the Office will take the following actions in accordance with applicable laws:
・Disclosure of retained personal data.
・Correction, addition, or deletion of data where the content is factually inaccurate.
・Suspension of use or suspension of provision to third parties.
For such requests, please contact the Office using the information provided in the "Contact" section below.
7. Cookies
The Office's website may use cookies and similar technologies for the purpose of improving services and enhancing user convenience. Information collected through these technologies does not include data that can identify a specific individual.
8. Changes to This Privacy Policy
This Policy may be reviewed and revised as appropriate in response to changes in laws, regulations, or social conditions. Any changes will be promptly published on the website and will take effect from the time of publication.
9. Use of AI
The Office may transmit data to external services (such as external APIs) when necessary for the performance of its duties. The Office selects only services that do not use input data for training or any purpose other than the intended service.
10. Contact
For inquiries regarding this Policy or the handling of personal information, please contact:
AEGIS International Administrative Firm
Fuminobu Imamura
TEL: 03-6893-0392
Email: imamura@aegis-visa.com
Established: May 1, 2025
Revised: March 13, 2026